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Business Chinese LV.2 — Day 3 — Orientation Walkthrough of Company Policies

Panpan
During orientation, HR usually walks a new hire through the practical logistics of daily work — clock-in hours, lunch break norms, booking a meeting room, the dress code, and setting up IT accounts. This lesson practices the language for explaining and asking about these policies.

Conversations

1 Explaining working hours and the clock-in system

HR Staff
我们公司的上班时间是早上九点到下午六点。
Wǒmen gōngsī de shàngbān shíjiān shì zǎoshang jiǔ diǎn dào xiàwǔ liù diǎn.
Our company's working hours are 9 am to 6 pm.
New Hire
好的，那需要打卡吗？
Hǎo de, nà xūyào dǎkǎ ma?
Okay, do we need to clock in?
HR Staff
需要，你可以用手机App打卡，也可以用工牌在门口打卡。
Xūyào, nǐ kěyǐ yòng shǒujī App dǎkǎ, yě kěyǐ yòng gōngpái zài ménkǒu dǎkǎ.
Yes, you can clock in using the phone app, or use your badge at the door.

2 Explaining the flexible arrival window

New Hire
如果我今天早上有点堵车，迟到几分钟没关系吧？
Rúguǒ wǒ jīntiān zǎoshang yǒudiǎn dǔchē, chídào jǐ fēnzhōng méi guānxi ba?
If I hit traffic this morning, is it okay to be a few minutes late?
HR Staff
没问题，我们有半小时的弹性时间，只要不超过九点半就可以。
Méi wèntí, wǒmen yǒu bàn xiǎoshí de tánxìng shíjiān, zhǐyào bù chāoguò jiǔ diǎn bàn jiù kěyǐ.
No problem, we have a 30-minute flexible window, as long as it's before 9:30 it's fine.
New Hire
那太好了，因为我住得比较远。
Nà tài hǎo le, yīnwèi wǒ zhù de bǐjiào yuǎn.
That's great, because I live rather far away.
HR Staff
没关系，只要每天工作时间够八小时就行。
Méi guānxi, zhǐyào měitiān gōngzuò shíjiān gòu bā xiǎoshí jiù xíng.
That's fine, as long as you complete eight working hours each day.

3 Explaining lunch break norms

New Hire
那午休时间一般是多久？
Nà wǔxiū shíjiān yìbān shì duō jiǔ?
So how long is the lunch break usually?
HR Staff
中午十二点到一点，一个小时。公司三楼有食堂，也可以叫外卖。
Zhōngwǔ shí'èr diǎn dào yì diǎn, yí ge xiǎoshí. Gōngsī sān lóu yǒu shítáng, yě kěyǐ jiào wàimài.
Noon to 1 pm, one hour. There's a cafeteria on the third floor, or you can order delivery.
New Hire
食堂需要另外付钱吗？
Shítáng xūyào lìngwài fù qián ma?
Do I need to pay separately at the cafeteria?
HR Staff
不用，公司每个月会给一些餐补，直接从工资卡扣就可以了。
Búyòng, gōngsī měi ge yuè huì gěi yìxiē cānbǔ, zhíjiē cóng gōngzīkǎ kòu jiù kěyǐ le.
No, the company gives a meal allowance each month, it's deducted directly from your salary card.

4 Explaining how to book a meeting room

New Hire
如果我要用会议室开会，应该怎么预订？
Rúguǒ wǒ yào yòng huìyìshì kāihuì, yīnggāi zěnme yùdìng?
If I need to use a meeting room for a meeting, how do I book it?
HR Staff
你可以在公司的系统上直接预订，填一下时间和人数就行。
Nǐ kěyǐ zài gōngsī de xìtǒng shàng zhíjiē yùdìng, tián yíxià shíjiān hé rénshù jiù xíng.
You can book it directly through the company system, just fill in the time and number of people.
New Hire
需要提前多久预订呢？
Xūyào tíqián duō jiǔ yùdìng ne?
How far in advance do I need to book it?
HR Staff
一般提前半天就够了，不过大会议室比较抢手，最好早点订。
Yìbān tíqián bàn tiān jiù gòu le, búguò dà huìyìshì bǐjiào qiǎngshǒu, zuìhǎo zǎodiǎn dìng.
Usually half a day in advance is enough, but the big meeting room is in high demand, so it's best to book early.

5 Explaining the dress code

New Hire
那公司对着装有什么要求吗？
Nà gōngsī duì zhuózhuāng yǒu shénme yāoqiú ma?
Does the company have any dress code requirements?
HR Staff
平时是商务休闲装就可以，不用穿正式西装。
Píngshí shì shāngwù xiūxián zhuāng jiù kěyǐ, búyòng chuān zhèngshì xīzhuāng.
Regular business casual is fine on normal days, you don't need to wear a formal suit.
New Hire
那如果要见客户呢？
Nà rúguǒ yào jiàn kèhù ne?
What about when meeting clients?
HR Staff
见客户的时候最好穿正式一点，尤其是第一次见面。
Jiàn kèhù de shíhou zuìhǎo chuān zhèngshì yìdiǎn, yóuqí shì dì-yī cì jiànmiàn.
When meeting clients, it's best to dress a bit more formally, especially for the first meeting.

6 Setting up the IT account

New Hire
我的电脑账号和邮箱什么时候能用？
Wǒ de diànnǎo zhànghào hé yóuxiāng shénme shíhou néng yòng?
When can I start using my computer account and email?
HR Staff
技术部今天就会给你开通，你等一下可以直接去找他们。
Jìshùbù jīntiān jiù huì gěi nǐ kāitōng, nǐ děng yíxià kěyǐ zhíjiē qù zhǎo tāmen.
The tech department will activate them for you today, you can go find them shortly.
New Hire
好的，那密码需要自己设置吗？
Hǎo de, nà mìmǎ xūyào zìjǐ shèzhì ma?
Okay, do I need to set my own password?
HR Staff
对，第一次登录的时候系统会让你自己改密码。
Duì, dì-yī cì dēnglù de shíhou xìtǒng huì ràng nǐ zìjǐ gǎi mìmǎ.
Yes, the first time you log in, the system will have you change your own password.

7 Explaining the access badge for the building

New Hire
进出大楼是不是也要用工牌？
Jìnchū dàlóu shì bú shì yě yào yòng gōngpái?
Do I also need my badge to enter and exit the building?
HR Staff
对，大楼门口和电梯都要刷卡，工牌今天下午就能拿到。
Duì, dàlóu ménkǒu hé diàntī dōu yào shuākǎ, gōngpái jīntiān xiàwǔ jiù néng nádào.
Yes, you need to swipe your card at the building entrance and the elevator, you'll get your badge this afternoon.
New Hire
如果忘记带工牌怎么办？
Rúguǒ wàngjì dài gōngpái zěnme bàn?
What if I forget to bring my badge?
HR Staff
可以先到前台登记，让保安帮你开门，不过尽量别忘带。
Kěyǐ xiān dào qiántái dēngjì, ràng bǎo'ān bāng nǐ kāimén, búguò jǐnliàng bié wàng dài.
You can register at the front desk first and have security let you in, but try not to forget it.

8 Asking about leave and overtime policy

New Hire
那如果我要请假，应该提前多久申请？
Nà rúguǒ wǒ yào qǐngjià, yīnggāi tíqián duō jiǔ shēnqǐng?
If I need to take leave, how far in advance should I apply?
HR Staff
一般提前一天在系统上申请就可以，紧急情况可以先打电话跟主管说。
Yìbān tíqián yì tiān zài xìtǒng shàng shēnqǐng jiù kěyǐ, jǐnjí qíngkuàng kěyǐ xiān dǎ diànhuà gēn zhǔguǎn shuō.
Usually applying a day in advance through the system is fine, in an emergency you can call your supervisor first.
New Hire
明白了，那加班有加班费吗？
Míngbai le, nà jiābān yǒu jiābānfèi ma?
I see, is there overtime pay for working extra hours?
HR Staff
平时加班没有加班费，但是可以申请调休。
Píngshí jiābān méiyǒu jiābānfèi, dànshì kěyǐ shēnqǐng tiáoxiū.
There's no overtime pay for regular overtime, but you can apply for time off in lieu.

9 Wrapping up with the employee handbook

HR Staff
这是员工手册，里面把这些规定都写得很清楚，你可以带回去慢慢看。
Zhè shì yuángōng shǒucè, lǐmiàn bǎ zhèxiē guīdìng dōu xiě de hěn qīngchu, nǐ kěyǐ dài huíqù mànmàn kàn.
This is the employee handbook, it lays out all these rules clearly, you can take it home and read it at your own pace.
New Hire
太谢谢你了，今天了解了不少东西。
Tài xièxie nǐ le, jīntiān liǎojiě le bù shǎo dōngxi.
Thank you so much, I've learned a lot today.
HR Staff
不客气，有问题随时来问我。
Bú kèqi, yǒu wèntí suíshí lái wèn wǒ.
You're welcome, feel free to come ask me anytime you have questions.

Today's Grammar

Key pattern: 需要提前...申请 ("need to apply ... in advance") explains a procedure that must be done ahead of time, and 只要...就可以了 ("as long as ... that's fine") explains a simple condition to follow.

请假需要提前一天在系统上申请。
Qǐngjià xūyào tíqián yì tiān zài xìtǒng shàng shēnqǐng.
Taking leave needs to be applied for in the system one day in advance.
只要不超过九点半就可以。
Zhǐyào bù chāoguò jiǔ diǎn bàn jiù kěyǐ.
As long as it's before 9:30, that's fine.
虽然平时加班没有加班费，但是可以申请调休。
Suīrán píngshí jiābān méiyǒu jiābānfèi, dànshì kěyǐ shēnqǐng tiáoxiū.
Although there's no overtime pay for regular overtime, you can apply for time off in lieu.
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